Gym Management Software
Gym Management Software
GymBox is complete gym management software — from athlete registration and card-reader attendance to wallets, coaches and financial reports. It suits a single-branch fitness club up to multi-branch groups and can be managed from your phone.
What you get
Complete athlete record
Photo, details, insurance, discount, wallet, sports and attendance history in one record.
Session packages & session log
Define a number of sessions; each check-in deducts one and logs its date and time.
Smart voice announcements
Welcome, goodbye, entry from another branch, last session and low balance — with your own text or audio file.
Churn-risk dashboard
See athletes with no visits for 30, 60 or 90 days and contact them in one click.
7 & 30-day financial summary
Inflows, deductions and net for today, the week and the month, broken down by type.
Favourite athletes
Star players and favourite teams for every sport to keep athletes motivated.
Live attendance with a card reader — no queues, no errors
Connect a USB or serial card reader and every entry and exit is recorded in a second. The present-members list and live feed appear on the front desk, with the athlete's photo and details, plus a dedicated sound and colour for each situation.
Automatic card scan (no Enter needed) plus manual entry
Configurable voice per branch: welcome, goodbye, last session, low balance
Fingerprint and face-recognition device support
Automatic closing of forgotten exits
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Wallet & finance — transparent accounting
Every athlete has a wallet; top-ups and deductions are logged with a type and note, and hourly or per-session fees are charged automatically at check-in. Owners see inflows and deductions for today, 7 and 30 days on the dashboard.
Top-ups, deductions and a full transaction history
Automatic hourly or per-session charging at check-in
Online payment through a gateway
Decide per operator who can see financial reports
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Frequently asked questions
Which kinds of facilities is GymBox for?
For fitness clubs, multi-purpose halls, swimming pools, martial-arts clubs, ball-sport academies and any other sports facility — from a single small branch to a network of clubs.
Does it support multiple clubs and branches?
Yes. Each club is managed separately, each branch has its own settings and sports, and athletes can check in at other branches with permission.
Which card readers and devices are supported?
USB (keyboard-style) and serial (COM) card readers, NFC cards and manual entry. Fingerprint and face-recognition devices connect through a secure link to the system.
Can I manage it from my phone?
Yes. The panel is fully responsive, has a hamburger menu and installs on your phone like an app (PWA).
Make your club smarter today
Submit an installation request and our team will contact you for a demo, advice and setup. You can also message us directly on Telegram or by SMS.
Request installation
Contact us