Features
GymBox features
First the eight flagship capabilities, then the complete list of club-management features.
Flagship features
Multi-club & multi-branch — everything in one system
Each club is managed separately with its own branches, halls and users, while the super admin sees everything from above. Athletes can (with permission) check in at other branches, announced with a dedicated colour and sound.
Per-branch settings: hourly rate or price per session
Cross-branch access with permission and a special announcement
Enable or disable features per club
Customise menus and access for every club
Learn more
Live attendance with a card reader — no queues, no errors
Connect a USB or serial card reader and every entry and exit is recorded in a second. The present-members list and live feed appear on the front desk, with the athlete's photo and details, plus a dedicated sound and colour for each situation.
Automatic card scan (no Enter needed) plus manual entry
Configurable voice per branch: welcome, goodbye, last session, low balance
Fingerprint and face-recognition device support
Automatic closing of forgotten exits
Learn more
Wallet & finance — transparent accounting
Every athlete has a wallet; top-ups and deductions are logged with a type and note, and hourly or per-session fees are charged automatically at check-in. Owners see inflows and deductions for today, 7 and 30 days on the dashboard.
Top-ups, deductions and a full transaction history
Automatic hourly or per-session charging at check-in
Online payment through a gateway
Decide per operator who can see financial reports
Learn more
Sports, sessions & halls
Define sports, classes, session days and times, and halls. Enrolment can be period-based (until a date) or session-based (a number of sessions). Each check-in uses one session, and its date and time stay in the athlete's record.
Session packages with a remaining counter and last-session alert
Full log: how many sessions per sport, on which date and time
Show or hide each sport per branch
Supports every discipline: fitness, swimming, martial arts, ball sports…
Learn more
Coaches, performance & online programs
Coaches sign in online to their own panel, see program requests and deliver training programs. Coach lookup, background and performance are one glance away, and you set the price of every program.
Online coach login and program delivery to the requester
Athletes request a program by choosing sport, level and coach
Price each program and charge the wallet
Coach performance reports and PDF export of programs
Learn more
Progress charts & talent identification
Record each athlete's physical and performance parameters over time (manually or from a device) and watch the progress trend on a chart. Comparing parameters with the group average helps coaches spot talented athletes sooner.
Trend chart for every parameter (e.g. push-ups per minute)
Manual entry or import from a device
Radar profile and comparison with the group average
The charts on this page are samples modelled on the real output
Learn more
Operators & fine-grained permissions
Create operators for reception, accountants and branch managers and decide exactly what each can see. For example, a front-desk operator can handle check-ins and enrolment without seeing the financial dashboard or revenue.
Operators defined per branch
A “financial reports access” switch when creating or editing
Separate roles: owner, operator, coach and athlete
Account lockout after failed sign-ins
Learn more
Manage from your phone + athlete app
The management panel is fully responsive and installs like an app on your phone (PWA). Athletes get their own app too: IQ and sports-ethics quizzes, points, leaderboards, favourite athletes and program requests.
Install on the home screen without an app store
Hamburger menu and mobile-first design
Athlete app with points, levels and leaderboards
Persian, English, Turkish and Arabic; RTL and LTR
Learn more
The complete feature checklist
Everything you need to run a club or a network of clubs.
Management
Multi-club and multi-branch
Complete athlete record with photo, insurance and discount
Operators and fine-grained permissions
Per-club menu and feature customisation
Automatic daily backups
Attendance
USB and serial card readers and NFC cards
Present-members list and live feed
Voice and colour for every situation
Fingerprint and face recognition
Top visitors and churn risks
Finance
Wallet, top-ups and deductions
Automatic hourly or per-session fees
Online payments
7 and 30-day inflow and deduction summary
Sports insurance tracking
Sports, sessions & halls
Define sports, classes, sessions and halls
Period-based and session-based enrolment
Session counter with date-and-time log
Sports visibility per branch
Every discipline supported
Coaches & programs
Coach registry and lookup
Online coach login and program delivery
Program requests from athletes
Program pricing
Coach performance and PDF export
Progress & talent
Physical and performance parameters
Progress trend charts
Radar profile and group comparison
Device data import
Athlete app: quizzes, points and leaderboards
More capabilities
Complete athlete record
Photo, details, insurance, discount, wallet, sports and attendance history in one record.
Session packages & session log
Define a number of sessions; each check-in deducts one and logs its date and time.
Smart voice announcements
Welcome, goodbye, entry from another branch, last session and low balance — with your own text or audio file.
Churn-risk dashboard
See athletes with no visits for 30, 60 or 90 days and contact them in one click.
Most active members
A list of the most frequent visitors for any period, for rewards and recognition.
Sports insurance tracking
See expired insurance and uninsured athletes right on the dashboard.
7 & 30-day financial summary
Inflows, deductions and net for today, the week and the month, broken down by type.
Online payments
Payment gateway integration for wallet top-ups and enrolment.
Fingerprint & face recognition
Connect biometric devices and enable card-free check-in.
Online athlete registration
Athletes register themselves with a verification code and request club membership.
IQ & sports-ethics quizzes
A bank of thousands of questions at different difficulty levels, with points and leaderboards for athletes.
Favourite athletes
Star players and favourite teams for every sport to keep athletes motivated.
Automatic backups
A full database backup every night, plus manual backups and downloads for the super admin.
Four languages, RTL & LTR
Persian, English, Turkish and Arabic, with dark and light themes.
Security & data protection
Encrypted connections, account lockout, rate limiting and role-based access control.
Runs on your own server
Installs on Windows with SQL Server; your data stays with you.
Every sport, one system
Fitness, swimming, martial arts, football, volleyball, gymnastics and any other discipline.
Make your club smarter today
Submit an installation request and our team will contact you for a demo, advice and setup. You can also message us directly on Telegram or by SMS.
Request installation
Contact us