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Gym, sports-hall & academy management software
Run your club the smart way
GymBox is gym and sports-hall management software for every discipline: card-reader attendance, wallet, sessions and halls, coaches and online programs, progress charts and talent identification — with multi-club support and mobile management.
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Explore features
Multi-club & multi-branch
Mobile management
4 languages
Every sport
Live attendance
Wallet & finance
Talent ID
languages (RTL & LTR)
user roles: owner, operator, coach, athlete
to record a card check-in
responsive: phone, tablet, desktop
Built for every kind of sports facility
From a small club to a network of branches — any discipline, any management structure.
Fitness clubs
Card check-in, wallet, coaches and training programs.
Sports halls
Session scheduling, session and period enrolment and accounting.
Swimming pools
Hourly or per-session fees and queue-free entry.
Martial-arts clubs
Classes, coaches, progress and talent identification.
Multi-sport complexes
Several sports, halls and branches in one system.
Club networks
Central management of several clubs with separate settings.
Flagship features
Eight capabilities that turn GymBox from a simple sign-up tool into a complete club management system.
Multi-club & multi-branch — everything in one system
Each club is managed separately with its own branches, halls and users, while the super admin sees everything from above. Athletes can (with permission) check in at other branches, announced with a dedicated colour and sound.
Per-branch settings: hourly rate or price per session
Cross-branch access with permission and a special announcement
Enable or disable features per club
Customise menus and access for every club
Learn more
Live attendance with a card reader — no queues, no errors
Connect a USB or serial card reader and every entry and exit is recorded in a second. The present-members list and live feed appear on the front desk, with the athlete's photo and details, plus a dedicated sound and colour for each situation.
Automatic card scan (no Enter needed) plus manual entry
Configurable voice per branch: welcome, goodbye, last session, low balance
Fingerprint and face-recognition device support
Automatic closing of forgotten exits
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Wallet & finance — transparent accounting
Every athlete has a wallet; top-ups and deductions are logged with a type and note, and hourly or per-session fees are charged automatically at check-in. Owners see inflows and deductions for today, 7 and 30 days on the dashboard.
Top-ups, deductions and a full transaction history
Automatic hourly or per-session charging at check-in
Online payment through a gateway
Decide per operator who can see financial reports
Learn more
Sports, sessions & halls
Define sports, classes, session days and times, and halls. Enrolment can be period-based (until a date) or session-based (a number of sessions). Each check-in uses one session, and its date and time stay in the athlete's record.
Session packages with a remaining counter and last-session alert
Full log: how many sessions per sport, on which date and time
Show or hide each sport per branch
Supports every discipline: fitness, swimming, martial arts, ball sports…
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Coaches, performance & online programs
Coaches sign in online to their own panel, see program requests and deliver training programs. Coach lookup, background and performance are one glance away, and you set the price of every program.
Online coach login and program delivery to the requester
Athletes request a program by choosing sport, level and coach
Price each program and charge the wallet
Coach performance reports and PDF export of programs
Learn more
Progress charts & talent identification
Record each athlete's physical and performance parameters over time (manually or from a device) and watch the progress trend on a chart. Comparing parameters with the group average helps coaches spot talented athletes sooner.
Trend chart for every parameter (e.g. push-ups per minute)
Manual entry or import from a device
Radar profile and comparison with the group average
The charts on this page are samples modelled on the real output
Learn more
Operators & fine-grained permissions
Create operators for reception, accountants and branch managers and decide exactly what each can see. For example, a front-desk operator can handle check-ins and enrolment without seeing the financial dashboard or revenue.
Operators defined per branch
A “financial reports access” switch when creating or editing
Separate roles: owner, operator, coach and athlete
Account lockout after failed sign-ins
Learn more
Manage from your phone + athlete app
The management panel is fully responsive and installs like an app on your phone (PWA). Athletes get their own app too: IQ and sports-ethics quizzes, points, leaderboards, favourite athletes and program requests.
Install on the home screen without an app store
Hamburger menu and mobile-first design
Athlete app with points, levels and leaderboards
Persian, English, Turkish and Arabic; RTL and LTR
Learn more
Athlete progress chart
Record every physical and performance parameter over time and compare the improvement trend with a target — both athlete and coach see the progress and stay motivated.
Trend chart with a target line
Manual entry or device import
Full history for every athlete
Talent & potential identification
A radar profile compares each athlete's parameters with the group average so coaches can spot strengths and standout talent sooner and write a targeted program.
Comparison with the age-group average
Six axes: speed, strength, endurance, agility, flexibility and technique
Charts on this page are samples
And much more
The details that make daily work easier for reception, coaches and managers.
Complete athlete record
Photo, details, insurance, discount, wallet, sports and attendance history in one record.
Session packages & session log
Define a number of sessions; each check-in deducts one and logs its date and time.
Smart voice announcements
Welcome, goodbye, entry from another branch, last session and low balance — with your own text or audio file.
Churn-risk dashboard
See athletes with no visits for 30, 60 or 90 days and contact them in one click.
Most active members
A list of the most frequent visitors for any period, for rewards and recognition.
Sports insurance tracking
See expired insurance and uninsured athletes right on the dashboard.
Fingerprint & face recognition
Connect biometric devices and enable card-free check-in.
Online athlete registration
Athletes register themselves with a verification code and request club membership.
Favourite athletes
Star players and favourite teams for every sport to keep athletes motivated.
Automatic backups
A full database backup every night, plus manual backups and downloads for the super admin.
Security & data protection
Encrypted connections, account lockout, rate limiting and role-based access control.
Runs on your own server
Installs on Windows with SQL Server; your data stays with you.
A look inside
Real screenshots of the system (names and amounts are placeholders).
Management dashboard: present members, today's visits and income
Athlete attendance history: entry, exit, duration and branch
Athlete wallet: top-ups, deductions and transaction history
Training-program request by sport, level and coach
Parameter entry and progress chart (manual or from a device)
How do we get started?
From request to go-live, our team is by your side.
Submit a request
Fill in the short form or message us on Telegram.
Needs review & installation
We review your needs and install the system on your own server.
Setup & training
We configure clubs, branches, sports, operators and card readers, and train your team.
Go live
Attendance, wallet and reports work from day one, with ongoing support.
Frequently asked questions
Which kinds of facilities is GymBox for?
For fitness clubs, multi-purpose halls, swimming pools, martial-arts clubs, ball-sport academies and any other sports facility — from a single small branch to a network of clubs.
Does it support multiple clubs and branches?
Yes. Each club is managed separately, each branch has its own settings and sports, and athletes can check in at other branches with permission.
Which card readers and devices are supported?
USB (keyboard-style) and serial (COM) card readers, NFC cards and manual entry. Fingerprint and face-recognition devices connect through a secure link to the system.
Can I manage it from my phone?
Yes. The panel is fully responsive, has a hamburger menu and installs on your phone like an app (PWA).
Where is our data stored?
The system installs on your own Windows server with a SQL Server database; your data stays with you and is backed up automatically.
Which languages are supported?
Persian, English, Turkish and Arabic — both right-to-left and left-to-right, with dark and light themes.
Can I restrict operator access?
Yes. When creating or editing an operator you choose what they can see — for example, the financial dashboard and revenue reports appear only for those with the access switch on.
What are the cost and setup time?
It depends on the number of branches and the features you need. Submit an installation request and, after reviewing your needs, we will provide a precise proposal and schedule.
Make your club smarter today
Submit an installation request and our team will contact you for a demo, advice and setup. You can also message us directly on Telegram or by SMS.
Request installation
Contact us